Public Works Department - Implementation of online reservation facilities at
Rest Houses -Rules for reservation - modified - Orders.
G.o.(Ms)No.2 5 I 20 19/PWD Dated, Thiruvananthapur am, 1 4 / 06 / 2019
Read 1. GO(P) No.58/2013/PWD dated 17.07.2013
2. Letter No.CElBLlGLlRHl2486l20l3 dated 12.02.2019 from the
Chief Engineer(Buildings), Public Works Department,
Thiruvananthapuram.
As per Government Order read as 1st paper above, Government have issued
Rules for reservation and occupation of Rest Houses, Catt sheds and
Conference Halls under Public Works Department. As part of up gradation of
official Web Portal of Public Works Department, it is decided to implement
online reservation facilities at Rest Houses. As the software for online
reservation is being developed in accordance with the guidelines stipulated in the
Government Order read as 1st paper above, the Chief Engineer(Buildings) has
submitted a proposal as per 2nd paper read above for suitable modification of
the rules. The main points for clarifications/ modifications put forth by CE were
as detailed below:
1. The number of rooms that cane booked by a single applicant for a
particular period on a selected Rest House.
2. As per clause 4.4 of the Government Order read as 1st paper above, the
Reserving Authority needs to approve each application for reservation of
roots. Further, it shall be the responsibility of the applicant to confirm the
reservation from the Reserving Authority. It is suggested that the proposed
online system will automatically confirm the room reservation provided the
selected room is vacant and not booked for any other purpose including
VIP visit.
3. As per clause 4.3 of the Government Order read as 1st paper above, the full rent for the entire period of reservation shall be paid in advance before
the room is occupied. Currently the rent is collected at the time of
occupation of the room. But, in the online reservation system,.before the
booking is to be confirmed, the required rent shall be collected in advance
at the time of booking. This needs online payment system to be integrated
with the proposed rest house booking system.
4. As per clause 4.5 of the Government Order read as 1st paper above, if the
occupant does not require the accommodation ahead reserved for the
entire period, he may inform the reserving authority 24 hours in advance.
Full repayment if the cancellation is due to departmental reason like
Government functions or VVIP/VIP visit etc
5. Calculation of rent when Government servants on official duff
accompanied by his family members/friends who are not officials and not
eligible for concessional rates:- If companions are occupied in the same
rooflrs, who are not Government servant, there is no need of additional
remittance, provided the journey of the original occupant should be for
official purpose.
6. As per clause 4.2 of the Government Order read as 1st paper above,
reservation shall not be ordinarily made at a stretch of more than seven
days for Government Officers on official duty and three days for general
public. Also, as per clause 5.9, for general public for occupation more than
three days the rent shall be double the normal rent. It is suggested that for
Government servants on official duty outside their head quarters, it will be
deffer to give reservation at a stretch for maximum seven days. If rooms
are available unreserved, further period can be allowed. Also for their
private purposes, no concession shall be allowed. Also as the rent has
already been revised,- there is no need of collecting double the rent from the
general public if they occupy the rooms beyond 7 days.
7. The Chief Engineer has suggested that for Government servants on private
tour, there is no need of concession payment.
Government have examined the matter in detail and are pleased to
issue the following clarifications/ modifications to the rules for reservation and
occupation of Rest Houses under Public Works Department, issued as per 1st
paper read above:
1. A single applicant can book only one room at a Rest House for a particular
period. If additional room is required, separate booking has to be done.
2. The Rest house booking will be online on availability of room and on
payment.
3. There will be online payment system using the e-Treasury payment gateway
of Government. The receipt on account of rest house reservation charges
will be accounted under the receipt head of PWD. The proposed porlal
can be integrated with the e-treasury portal for receiving digital payments
on sharing the technical document in this regard . The POS facility available
with e-treasury system can be utilized by the rest houses for counter
receipts also.
4. There will be cancellation facility for online booking and refund of payment
is also allowed for cancellation.
5. The family could stay with an Officer/ employees even during his visit for
official purpose. As only one room can be booked by a single person at a
selected Rest House, the rate will be based on room booked for official
purpose and if additional room is required separate booking as private
occupant has to be done.
6. The continuous booking for Government servants on official private
purpose and for general public will be three days.
The Chief Engineer(Administration) is directed to share the technical
documents in this regard to the Director of Treasuries for further proceedings
for online payment.
